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Project Management Weekly Challenge 9_Updating

 

Project Planning: Putting It All Together (W1)


1. Fill in the blank: When creating a work breakdown structure (WBS), a project manager should focus on _____ rather than actions.

A: deliverables

2. Fill in the blank: During the planning phase of a project, you take steps that help you _____ to achieve your project goals.

A: understand the work you need to do

3. What four items do stakeholders need to approve before the planning phase can begin?

A:
- Project charter
- Project scope
- Project deliverables
- Project goals

4. As a project manager, you’re trying to take all the right steps to prepare for the project. What steps should you take? Select all that apply.

A:
- Form the project plan with the team so they have a shared. understanding of the project.
- Understand the work the team needs to do to achieve their goals.
- Identify and prepare for risks that could impact the project.

5. Suppose that as a project manager you’re running a kick-off meeting. During the meeting, you discuss the project plan software the team will be using, which is Google Sheets. You also discuss how the team will communicate with each other, which includes a team chat and weekly check-in meetings. What agenda section does this represent?

A: Collaboration

6. Suppose as a project manager, you’re leading a kick-off meeting. One of the discussions is taking longer than you expect. How do you get the meeting back on track

A: Remind attendees of the agenda and the meeting end time.

7. Which of the following would you consider a project milestone?

A: Client approves website design

8. Suppose that as a project manager you had a goal of publishing a report. Which of the following would you consider the milestone for this goal?

A: Complete the first draft of the report

9. As a project manager, what is your first step when setting milestones?

A: Review the project as a whole

10. What are two benefits of making a work breakdown structure (WBS)?

A:
- You and your teammates can easily identify the tasks you assigned to each milestone.
- You have a visualization tool that assists in assigning tasks.

11. _____is the method where a project manager reviews all individual tasks and rolls the tasks into manageable chunks that lead to a milestone.

A: Bottom-up scheduling

12. Before starting the planning phase, you complete the initiation phase. What steps do stakeholders or the clients take during the initiation phase?

A: Stakeholders assign a project manager, approve goals, determine the scope and deliverables, and approve the project charter.

13. During the project planning phase which of the following occur?

A: The project manager creates the schedule, budget, and Irish management plan.

14. What are the benefits of the project planning phase? Select all the apply

A:
- identify and prepare for risks
- coordinate efforts and timelines with other teams
- understand the work the team needs to do to achieve their goals
- get buy-in from key members of the project team

15. Suppose that as a project manager, you're running a kick-off meeting. During the meeting, you give examples of tasks that you consider part of the project, and tasks you consider not part of the project. What agenda section does this represent?

A: Goals and scope

16. Imagine that you're a project manager trying to complete a website design. What three activities might be tasks that must be accomplished to complete the project?

A:
- Test the website for usability
- Implement feedback by the designer
- Creat initial mock-ups of the website

17. Project managers should follow which three best practices when assigning tasks to complete milestones?

A:
- Balance the workload of tasks between teammates.
- Consider teammates' familiarity with the tasks.
- Add an assignee and due date to each task.

18. Suppose as a project manager, you notice that a new government regulation may add additional tasks to the project. You bring your concern about this new regulation to the stakeholders for a discussion on how to mitigate its impacts. What component of the planning phase does this situation represent?

A: Risk management

19. What are the benefits of setting milestones? Select all that apply.

A:
- Setting milestones help you keep your project on track with clear deadlines for when to complete deliverables.
- Breaking down information into milestones gives you a better idea of the amount of work that needs to be done.
- Setting milestones help you yo figure out if you need to adjust your scope, timelines, or resources to meet your goals.
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