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Project Management Weekly Challenge 14_Updating

 

Project Execution: Running the Project (W1)


1. Which three of the following scenarios represent a deviation from a project plan?

A:
- A company increases its budget for a project
- A lead designer quits to take another job
- A production facility goes out of busniess

2. Which five items should you track throughout the project execution phase?

A:
- Action items
- Key tasks and activities
- Project schedule
- Progress toward milestones
- Project costs

3. Which tracking method is best for teams with a lot of people and projects with many tasks or milestones that are dependent on one another?

A: Gantt chart

4. How does a roadmap differ from a Gantt chart?

A: A roadmap tracks big milestones and includes a high-level project overview; a Gantt chart is useful for large projects with many dependencies.

5. Imagine an auto manufacturer has a project to build a new model of car. The project manager learns there is a delay of a key shipment of parts. Which of the triple constraints does this change impact the most?

A: Timeline

6. How does a change request form differ from an escalation email?

A: Change request forms help teams manage proposed changes; escalation emails enlist leadership to remove obstacles, reinforce priorities, and validate next steps

7. Which of the following steps are part of dependency management? Select all that apply.

A:
- Efficient communication
- Recording dependencies
- Continuous monitoring and control

8. What is the process of identifying risks and issues that could impact a project, and taking steps to address their potential effects?

A: Risk management

9. Under what conditions should you send an escalation email? Select all that apply.

A:
- Key stakeholders need to sign off on a final decision
- A problem leads to major changes in budget or timeline

10. What two common problems can a project manager avoid by escalating an issue?

A:
- Misdirected compromises
- Trench wars

11. As a project manager, you're implementing the ROAM technique for a new risk. You assign the risk to a team member so they can resolve it and monitor it to completion. Which ROAM action did you take?

A: Owned

12. Imagine that an aerospace company builds a new line of passenger jets. Increased raw material costs cause the company to spend more on aluminum that planned. Which of the triple constraints does this change impact the most?

A: Budget

13. Imagine a home improvement chain develops a new line of power tools. One of the designers wants to adopt a new process that will simplify the teams's workflow. Which method should they use to convey their idea to team members and stakeholders?

A: Change request form

14. What tool can project managers use to calculate risk exposure?

A: Probability and impact matrix

15. What should you do in an escalation email? Select all that apply.

A:
- Explain the problem
- State your connection to the project
- Make a request

16. What common problems can a project manager avoid by escalating an issue? Select all that apply.

A:
- Trench wars
- Inadequate compromises

17. Why should project managers track changes, dependencies, and risks throughout a project?

A: Keep teams aligned on how to ensure project success

18. Which term measures potential future losses to a project resulting from specific activities or events?

A: Risk Exposure

19. How can escalation benefit a project? Select all that apply.

A:
- Encourages team participation
- Provides checks and balances
- Speeds up decision-making

20. Imagine you are managing a project that hits a major milestone early, putting the team ahead of schedule. This alters the project plan's original course of action. What is the name for this type of event?

A: A deviation

21. Imagine a project manager prepares to move a project to the execution phase. They keep a centralized document that outlines the project timeline and each team member's responsibilities. They also send daily emails to the team with items that need immediate attention. What does the project manager fail to track? Select all that apply.

A:
- Progress toward milestones
- Project costs

22. Imagine that a toy company is known for making a popular doll, but decides to test out a new material before beginning a new batch. What type of dependency is the test? Select all that apply.

A:
- Internal dependency
- Discretionary dependency

23. Fill in the blank:
In the context of tracking, a(n) _______ is anything that alters a project's original courses of action, whether positive or negative.

A: deviation

24. Which tracking method is most useful for projects that require a granular, broken-down review of each task and where finishing on time is a top priority?

A: Burndown chart

25. Imagine that a client wants to add an auction of donated items to a fundraising event. The project manager is currently executing the project for a dinner and short concert. Which of the triple constraints does this change impact the most?

A: Scope

26. Imagine that a restaurant is moving to a new location and must pass a government health inspection before is can open. What type if dependency is the inspection? Select all the apply.

A:
- Mandatory dependency
- External dependency

27. What tool can project managers use to keep disagreements form bringing projects to a standstill?

A: Escalation email

28. Which of the following categories are part of the ROAM how does a change request form differ from an escalation email? technique?

A. Resolved, owned, accepted, and mitigated
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